True Program Costs: Program Budget and Allocation Template and Resource

You can find a tremendous collection of donation receipt templates that you can use to let the donor know that the donation he/she has made has been received successfully. Even the best nonprofit budgets aren’t worth much if you don’t have a good way to stay on top of your spending. For better budgetary management, many nonprofits use tools like BILL Spend & Expense that let them set budgets ahead of time and keep departments within spending limits automatically. The above template gives you an example of a non-profit organizational budget.

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• Space comes at a premium, and things like electricity and water need paying for.
• Contact us if you have any questions about our non-profit templates free resources or NGO templates free downloads and budget for nonprofit template outlined in the sections below.
• It demonstrates your ability to responsibly manage financial resources and provides a roadmap for activities in the upcoming year.
• Regularly monitor how aligned your projected budget is with what you’re actually experiencing, and make tweaks as you need to.
• To protect your budgets, add BILL Spend & Expense to your nonprofit tech stack.
• This is where your budget becomes an effective management and operations tool.
• Since your nonprofit is new, you don’t have historical numbers to look at and base your projections on.

After gathering all the necessary sources of your numbers and figures, pick out the items that are relevant to your nonprofit activity. Keep the expense items and their corresponding estimated prices from your organization’s financial resources. Take note that the amount of your financial resources must be the latest.

Nonprofit Event Budget Template

It is very easy to edit and can be easily customized as per your needs. A budget plan helps you plan and control the finances in your organization. There are many sample budget templates available for you so that you do not have to take the effort to create a simple budget for your nonprofit organization from scratch and waste a lot of time. Budgeting is not only applicable to profit organizations but also for non-profit ones. The use of budgets aids the stakeholders of a non-profit organization, like the management and the board of directors, in the creation of the future of the non-profit. At the same time, it assesses the current financial condition of the organization.

Providing financial tools and fundraising

Some nonprofits identify every activity or grant as a separate program while others combine many activities under the umbrella term. For budgeting and allocations we suggest that you separate your activities into distinct programs that will provide meaningful insight into the financial model. As an example, an afterschool program may operate in two locations or be funded by three grants.

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• For example, if you are seeking a $10,000 grant with a 75% chance of being awarded, adjusting the revenue forecast to $7,500 accurately reflects the projected income.
• I have 8+ years of writing experience in the different template fields and working with ExcelTMP.com for 7 years.
• Equally important are the indirect support costs that keep your programs running smoothly.
• Create guidelines for when to adjust projections, shift resources between programs, or implement contingency plans.
• You’d then use those numbers in your budget (e.g. if you allocated a 50% chance to a $10,000 grant – you’d use $5,000 in your budget).

In crafting a robust budget for your organization, utilizing budget templates can streamline the process, ensuring accuracy and ease of financial management. These templates are specially designed to cater to the unique needs of nonprofits, allowing for detailed income and expenditure projections. With these templates, you can easily create a detailed budget that includes all the necessary information, from projected income and expenses to funding sources and cost estimates.

• This includes donations and fees for service, and any other products sold.
• Nonprofit organizations receive donations and volunteer service to achieve the desired goals.
• It serves as your financial roadmap, guiding day-to-day financial planning, monitoring cash flow, and evaluating your organization’s overall financial health.
• This nonprofit budget example caters to nonprofits who need to send cash flow projections and budgets to funding organizations in order to secure grant monies.
• Spend the time to put some thought into creating a budget for your new nonprofit.

How to Use A Budget Template

Including contracted services in the budget lets you plan and allocate funds for these essential services. Travel may be necessary if staff members or volunteers attend conferences, meetings, or events related to your mission. It may also be budgeted for outreach efforts, site visits, or other programs that require travel. When including travel in your nonprofit operating budget, think about plane tickets, lodgings, car rentals, Uber fees, and/or driving mileage. This category includes all the costs of hiring and retaining staff—including salaries, payroll taxes, health insurance, retirement https://nerdbot.com/2025/06/10/the-key-benefits-of-accounting-services-for-nonprofit-organizations/ contributions, and other benefits.

Nonprofit Grant Proposal Budget Template

Get an idea of who the granting bodies are, who they typically choose to support, and how much funding they have to offer. Once your costs are set, you know precisely what numbers you can expect to work with. Making a budget is a whole lot easier when you’re not relying on guesswork. One tip for goal-setting is to look beyond what you want for this year. Annual goals are absolutely necessary, but open yourself up to what could be possible five years from now.

A fundraising event would mean that you need to create a fundraiser budget. So whatever project your organization’s board of directors is planning to do, it should have a corresponding project budget. Nonprofits can keep tabs on their annual program revenue vs. expenses with this easy-to-use nonprofit program-based budget template.